(PSX) Configuring Time Codes

Time Codes let you define what’s billable on your project to perfect your utilization and budget calculations.

03-Mar-2025
Knowledge

Title

(PSX) Configuring Time Codes

URL Name

Configure-Time-Codes-PSX

Body

About

Time Codes can be configured so that the time associated with them can contribute to revenue, costs and time on your Projects Financials (Budget Information tab), Billable or Non-Billable Utilization and Leave time. Different Time Codes can be assigned to Projects, Phases and even Activity/Task Categories to add an extra level of granularity to your calculations. Please see About Time Codes for more information.

How to Setup Time Codes

Go to Precursive HQ
Click 'View All' in the Time Codes card. There should be Time Codes already created for Billable and Non-Billable time. Here you can edit the existing Time Codes or create new ones.

Here you can click the relevant checkboxes to define how the time planned and logged against the projects/phases/activity categories with a certain Time Code should be calculated in Precursive.
You can define if this time should

Contribute to Revenue
Contribute to Costs
Contribute to Time

And therefore be added to the relevant field in the Budget Information page of Participants, Phases and Projects.

Note - That means that if you assigned to a Project or Phase a Time Code that does NOT 'Contribute to Time' for example, the time planned or logged against that Phase or Project is not added to the Planned Time and Actual Time fields on the Budget Information page of that Project/Phase.

For reporting purposes, you can also define whether this time should be calculated as:

Billable checkbox defines if the time entries associated with this Time Code should be included in your invoices (Precursive Billing).
Productive - if checked, the number of hours submitted impacts the sum of the productive and non-productive time of Utilization.
Exclude from Availability - Time Codes that are marked as 'Exclude from Availability' allow you to exclude time from the Utilization's Available Hours which shows the working hours of a resource within that specific time range
Leave - Required Approval - defines which Projects/Phases should be treated as Leave and appear in the Holiday Request component as an option
Leave - Deduct From Holiday Allowance - defines which Leave Projects/Phases should deduct from the Holiday Allowance calculations

How to deactivate a Time Code

Navigate to Precursive HQ and click 'View All' on the Time Code tile.

Deactivate time code 1.jpeg

Select the Time Code you would like to deactivate by clicking its name (blue link).

On the page opened uncheck the 'Active' checkbox and make sure you select 'Save'.

Deactivate time code 2.jpeg

Once deactivated, the Time Code will be unavailable in upcoming projects, but will not be removed from previous or current projects.

About Time Codes

Utilisation
Assign Costs & Rates to a Resource

(PSX) Configuring Time Codes

Information

About

How to Setup Time Codes

How to deactivate a Time Code

Related Resources